Exhibitor Information

The Greater Cincinnati Northern Kentucky Apartment Association’s 2020 Trade Show is scheduled for Wednesday, March 18 at Sharonville Convention Center. Due to your feedback from the major location change we made last year we are keeping the good ideas and adding more to the 2020 show. Here are the top six reasons you won’t want to miss out! But act soon! The early bird rate of $750 for a booth will expire on Friday, October 18! After that, the booth price will increase to $800 per booth through February 18, 2020, and then $900 per booth after February 18!

Free Food Returns! Due to your feedback, the GCNKAA will host free food for one hour during the 2020 trade show. This will include carving stations, fruit and vegetables and cheese displays. Food sponsorships are available to all members for $300 each.
The Invitation Only VIP Preview Hour. Building on 2019, we will be sending personal invitations to the top three (3) key decision makers at each owner and property management company that is a member of the Greater Cincinnati Northern Kentucky Apartment Association. This personal invitation will allow each of them to attend a private preview of the trade show from 4 pm to 5 pm. Complete with free food and free beverages, this offers you a more personal time to meet and greet your potential new customers as well as conduct business with current customers without the interruption from other attendees of the trade show.
Bigger Booths. This year the booths remain 8’ x 10’. All booths will be the same size and include pipe and drape, one table, two chairs, booth sign and wi-fi. Premier booths near the food area are an additional fee and are not eligible for the early bird discount. Others booths near the food are reserved for VIP Sponsors. Electric, carpet and additional tables and chairs can be ordered separately through Sharonville Convention Center or Academy Rentals. See inside the exhibitor information kit for more details.
Completely Renovated Facility. The Sharonville Convention Center is Cincinnati’s premier facility for sustainable, world-class meetings, conventions, banquets, trade shows, and public events. The Center offers contemporary meeting spaces and unparalleled customer service, as well as an award-winning catering team and menus prepared by a renowned chef.
Even Larger Education Rooms. By creating more education seminars that will accommodate more students, we can guarantee a larger attendance of property managers, leasing agents and maintenance technicians when the trade show opens. At the end of these seminars, seminar attendees will simply flow onto the trade show floor where you have the opportunity to talk with each and every one.
More Sponsorship Opportunities. By creating new sponsorship levels, we enable you to get more bang for your sponsorship buck. Whether through signage, verbal recognition or company listing on gcnkaa.org and in the Apartment Advantage, we will find a way for you to get involved whether you have one employee or one thousand. We have also added several more benefits to the VIP Sponsorship including premier booth space. Watch for more information to follow regarding sponsorship opportunities. Sponsorships range from $300 for a logo or food sponsorship to $1000 for VIP Sponsorship.

For more information, click here or contact the GCNKAA office at 513 407-8612

The Greater Cincinnati Northern Kentucky Apartment Association’s 2020 Trade Show will be held on Wednesday, March 18, at Sharonville Convention Center located at 11355 Chester Road in Sharonville, Ohio. Each year, this trade show attracts more than 1000 attendees in the multifamily housing industry who are anxious to build on their already established business relationships as well as shop for new products or services for their communities.

See below for detailed information on reserving your booth or click here for the full 2020 Trade Show Exhibitor Information Kit.

Booth Sales Information

Booths go on sale beginning Monday, September 16, 2020
Booth price includes table, 2 chairs, pipe and drapes, booth marker. Carpet, electric, additional tables and chairs can be ordered separately through Sharonville Convention Center and Academy Rentals for an additional cost. All orders for carpet, electric, additional tables and chairs need to be placed directly through Sharonville Convention Center or Academy Rentals and NOT through GCNKAA. See below for more detailed information.
Booths are sold on a first come first serve basis. We currently have 106 booths available. We generally sell out by January so be sure to call the office as soon as possible.
Each booth is 8’ deep x 10’wide.
Booths are $800 each. Premier booths near the food area are an additional fee and are not eligible for the early bird discount. Others booths near the food are reserved for VIP Sponsors. Take advantage of the Early Bird rate of $750 per booth through October 18, 2019. After October 18, price reverts back to $800 per booth. Booths reserved after February 18, 2020, will be $900 each.

Booth Selection Process

Call the office for the latest floorplan of the 2020 trade show booths as well as the contract. Please note that – as changes happen on a daily basis – this version of the floorplan may not be completely up-to-date.
Look at the floorplan and decide which booth you would like, then simply either:
- Call Michele at the GCNKAA office at 513 407-8612 with your booth selection(s). She will advise you as to whether the booth is still available. Please have a second option in mind should your first pick already be taken.
- OR fill out the booth contract, complete with your first three (3) booth choices and fax back to 513 407-7868. Michele will follow up with you to let you know which booth is available.

Booth Reservations and Payments

After you have selected your booth with the Apartment Association, you must either forward GCNKAA a signed contract or remit full payment to reserve that booth.
We will hold all booths for 14 days without signed contract or payment.
You may pay for your booth with check or credit card or call the office for an invoice.
We cannot hold a booth longer than 14 days without contract or payment. After those 14 days, if we do not receive a contract or full payment, GCNKAA will contact you for payment or contract. If no response, GCNKAA may release the booth you selected.
Full payment of all booths must be received by February 1, 2020.

If you have any questions, please feel free to call the Apartment Association.

YOUR STEP BY STEP GUIDE TO YOUR TRADE SHOW BOOTH
Step 1:
Reserve your booth and submit your complete booth contract to the Greater Cincinnati Northern Kentucky Apartment Association. You can fax this information to 513 407-7868 or email directly to michele@gcnkaa.org. Upon receipt at the GCNKAA offices, a confirmation email will be sent to the trade show representative listed upon contract. Booth price of $800 includes one table, two chairs, pipe and drapes and booth sign ONLY. The Early Bird price of $750 per booth is applicable through October 18. Premier booths are $850 as marked on the floorplan and are not eligible for the early bird special.

Click here to download the contract

Step 2:
Order electric and other services from Sharonville Convention Center. Upon receiving your booth confirmation email from the GCNKAA, contact the Sharonville Convention Center at 513-326-6466 or use this Service Order Form to order your electric and/or other additional hook-ups for your booth. This must be ordered and paid for separately through Sharonville Convention Center. Please note their pricing deadlines. GCNKAA does not supply electric and is not responsible for your ordering and payment.

Click here to download the Sharonville Convention Center Order Form

Step 3:
Order additional tables, chairs and carpet for your booth. Sharonville Convention Center is not carpeted and the exhibit hall has a concrete floor. Upon receiving your booth confirmation email from the GCNKAA, contact Academy Rentals at 513-772-7898, email critchie@academyexpo.com or complete this order form. This must be ordered and paid for separately through Academy Rentals. Please note their pricing deadlines. GCNKAA does not supply additional tables, chairs or carpeting and is not responsible for your ordering and payment.

Click here to download the Academy Rentals order form

Step 4:
Do you have to ship your booth to the GCNKAA trade show? Sharonville Convention Center does not accept any shipments, however, shipments can be sent to Academy Rentals. Upon receiving your booth confirmation email from the GCNKAA, contact Academy Rentals at 513-772-1898, email critchie@academyexpo.com or complete this order form. Fees do apply and this must be paid for separately through Academy Rentals. Please note their pricing deadlines. A Return Drayage Form can also be found on page three of this form. GCNKAA is not responsible for your ordering, payment or any materials shipped.

Click here to download the Academy Rentals order form

TRADE SHOW ADMISSION POLICY FOR 2020
The GCNKAA Associate Council who sponsors the Trade Show has debated the policy of non-exhibiting/non-sponsoring Associate Members and their employees at the 2020 GCNKAA Trade Show and has adopted the following policy.

It has been determined that in order for the significant investment in booth space or sponsorships to be of the highest value and integrity to the exhibitors and sponsors, that Associate Members, their employees and staff, who are not otherwise exhibiting at the Trade Show or a sponsor of the Trade Show, shall not be permitted on the Trade Show floor at any time during the Trade Show. This policy does not apply to any attendance for any Primary or Honorary member of the GCNKAA. The Associate Council requests that exhibiting vendors, GCKNAA Members and staff who witness persons employed by any company who is not a GCNKAA Member, or an Associate Member who is not a sponsor or exhibitor with a proper exhibitor or sponsor name tag, to report such actions to the GCNKAA admission table at the entrance to the Trade Show floor. Any violation of this policy, will result in an invoice to the non-exhibiting, non-sponsoring Associate Member equal to the fee of one (1) 8 x 10 booth submitted to the offending Associate Member Organization. The offending individual or company shall also be banned from all future GCNKAA activities, meeting, or other events, until said invoice is paid in full to the GCNKAA and posted.

This policy, in fairness to all, is extended to all Primary Members, such that the Primary Members are specifically requested not to violate this policy by bringing as guests of the Primary Member any person employed by a non-exhibiting/non-sponsoring Associate Member or any other business without the express written approval of the Associate Council.