Exhibitor Information

The Greater Cincinnati Northern Kentucky Apartment Association’s 2021 Trade Show is scheduled for Thursday, August 12 at Sharonville Convention Center.  

Here are the top six reasons you won’t want to miss out! But act soon! The rate of $800 for a booth will expire on Thursday, July 29! After that, the booth price will increase to $900 per booth!
  1.  Free Food Returns! Due to your feedback, the GCNKAA will host free food for one hour during the 2021 trade show. This will include carving stations, fruit and vegetables and cheese displays. Food sponsorships are available to all members for $300 each.
  2. The Invitation Only VIP Preview Hour. Building on 2019, we will be sending personal invitations to the top three (3) key decision makers at each owner and property management company that is a member of the Greater Cincinnati Northern Kentucky Apartment Association. This personal invitation will allow each of them to attend a private preview of the trade show from 4 pm to 5 pm. Complete with free food and free beverages, this offers you a more personal time to meet and greet your potential new customers as well as conduct business with current customers without the interruption from other attendees of the trade show. 
  3. Bigger Booths. This year the booths remain 8’ x 10’. All booths will be the same size and include pipe and drape, one table, two chairs, booth sign and wi-fi. Premier booths near the food area are an additional fee and are not eligible for the early bird discount. Others booths near the food are reserved for VIP Sponsors. Electric, carpet and additional tables and chairs can be ordered separately through Sharonville Convention Center or Academy Rentals. See inside the exhibitor information kit for more details.
  4. Completely Renovated Facility.  The Sharonville Convention Center is Cincinnati’s premier facility for sustainable, world-class meetings, conventions, banquets, trade shows, and public events. The Center offers contemporary meeting spaces and unparalleled customer service, as well as an award-winning catering team and menus prepared by a renowned chef.
  5. Even Larger Education Rooms. By creating more education seminars that will accommodate more students, we can guarantee a larger attendance of property managers, leasing agents and maintenance technicians when the trade show opens. At the end of these seminars, seminar attendees will simply flow onto the trade show floor where you have the opportunity to talk with each and every one.
  6. More Sponsorship Opportunities. By creating new sponsorship levels, we enable you to get more bang for your sponsorship buck. Whether through signage, verbal recognition or company listing on gcnkaa.org and in the Apartment Advantage, we will find a way for you to get involved whether you have one employee or one thousand. We have also added several more benefits to the VIP Sponsorship including premier booth space. Watch for more information to follow regarding sponsorship opportunities. Sponsorships range from $300 for a logo or food sponsorship to $1000 for VIP Sponsorship.

For more information, click here or contact the GCNKAA office at 513 407-8612

The Greater Cincinnati Northern Kentucky Apartment Association’s 2021 Trade Show will be held on Thursday, August 12, at Sharonville Convention Center located at 11355 Chester Road in Sharonville, Ohio. Each year, this trade show attracts more than 1000 attendees in the multifamily housing industry who are anxious to build on their already established business relationships as well as shop for new products or services for their communities.

See below for detailed information on reserving your booth or click here for the full 2021 Trade Show Exhibitor Information Kit.


Booth Sales Information
  • Booths go on sale beginning Tuesday, June 1, 2021
  • Booth price includes table, 2 chairs, pipe and drapes, booth marker. Carpet, electric, additional tables and chairs can be ordered separately through Sharonville Convention Center and Academy Rentals for an additional cost. All orders for carpet, electric, additional tables and chairs need to be placed directly through Sharonville Convention Center or Academy Rentals and NOT through GCNKAA. See below for more detailed information.
  • Booths are sold on a first come first serve basis. We currently have 99 booths available. We generally sell out early so be sure to call the office as soon as possible.
  • Each booth is 8’ deep x 10’wide.
  • Booths are $800 each. Premier booths are an additional fee and are not eligible for the early bird discount. Others booths are reserved for VIP Sponsors.  After July 29, booth price increases to $900 each.

Booth Selection Process
  • Call the office for the latest floorplan of the 2021 trade show booths as well as the contract. Please note that – as changes happen on a daily basis – this version of the floorplan may not be completely up-to-date.
  • Look at the floorplan and decide which booth you would like, then simply either:
    • Visit www.gcnkaa.org and go to the event calendar to reserve your booth online. Available booths will be listed on the registration page. Log in, complete your selection and submit your request immediately.
    • OR fill out the booth contract, complete with your first three (3) booth choices and fax back to 513 407-7868. Michele will follow up with you to let you know which booth is available.

Booth Reservations and Payments
  • After you have selected your booth with the Apartment Association, you must either forward GCNKAA a signed contract or remit full payment to reserve that booth.
  • We will hold all booths for 14 days without signed contract or payment.
  • You may pay for your booth with check or credit card or call the office for an invoice.
  • We cannot hold a booth longer than 14 days without contract or payment. After those 14 days, if we do not receive a contract or full payment, GCNKAA will contact you for payment or contract. If no response, GCNKAA may release the booth you selected.
  • Full payment of all booths must be received by August 5, 2021.
If you have any questions, please feel free to call the Apartment Association.
 

YOUR STEP BY STEP GUIDE TO YOUR TRADE SHOW BOOTH
Step 1:
Reserve your booth and submit your complete booth contract to the Greater Cincinnati Northern Kentucky Apartment Association. You can fax this information to 513 407-7868 or email directly to michele@gcnkaa.org. Upon receipt at the GCNKAA offices, a confirmation email will be sent to the trade show representative listed upon contract. Booth price of $800 includes one table, two chairs, pipe and drapes and booth sign ONLY. Premier booths are $850 as marked on the floorplan and are not eligible for the early bird special.
 
Click here to download the contract
 
Step 2:
Order electric and other services from Sharonville Convention Center. Upon receiving your booth confirmation email from the GCNKAA, contact the Sharonville Convention Center at 513-326-6466 or use this Service Order Form to order your electric and/or other additional hook-ups for your booth. This must be ordered and paid for separately through Sharonville Convention Center. Please note their pricing deadlines. GCNKAA does not supply electric and is not responsible for your ordering and payment.
 
Click here to download the Sharonville Convention Center Order Form
 
Step 3:
Order additional tables, chairs and carpet for your booth. Sharonville Convention Center is not carpeted and the exhibit hall has a concrete floor. Upon receiving your booth confirmation email from the GCNKAA, contact Academy Rentals at 513-772-7898, email critchie@academyexpo.com or complete this order form. This must be ordered and paid for separately through Academy Rentals. Please note their pricing deadlines. GCNKAA does not supply additional tables, chairs or carpeting and is not responsible for your ordering and payment.
 
Click here to download the Academy Rentals order form
 
Step 4:
Do you have to ship your booth to the GCNKAA trade show? Sharonville Convention Center does not accept any shipments, however, shipments can be sent to Academy Rentals. Upon receiving your booth confirmation email from the GCNKAA, contact Academy Rentals at 513-772-1898, email critchie@academyexpo.com or complete this order form. Fees do apply and this must be paid for separately through Academy Rentals. Please note their pricing deadlines. A Return Drayage Form can also be found on page three of this form. GCNKAA is not responsible for your ordering, payment or any materials shipped.
 
Click here to download the Academy Rentals order form
 
 
TRADE SHOW ADMISSION POLICY FOR 2021
The GCNKAA Associate Council who sponsors the Trade Show has debated the policy of non-exhibiting/non-sponsoring Associate Members and their employees at the 2021 GCNKAA Trade Show and has adopted the following policy.

It has been determined that in order for the significant investment in booth space or sponsorships to be of the highest value and integrity to the exhibitors and sponsors, that Associate Members, their employees and staff, who are not otherwise exhibiting at the Trade Show or a sponsor of the Trade Show, shall not be permitted on the Trade Show floor at any time during the Trade Show. This policy does not apply to any attendance for any Primary or Honorary member of the GCNKAA. The Associate Council requests that exhibiting vendors, GCKNAA Members and staff who witness persons employed by any company who is not a GCNKAA Member, or an Associate Member who is not a sponsor or exhibitor with a proper exhibitor or sponsor name tag, to report such actions to the GCNKAA admission table at the entrance to the Trade Show floor. Any violation of this policy, will result in an invoice to the non-exhibiting, non-sponsoring Associate Member equal to the fee of one (1) 8 x 10 booth submitted to the offending Associate Member Organization. The offending individual or company shall also be banned from all future GCNKAA activities, meeting, or other events, until said invoice is paid in full to the GCNKAA and posted.

This policy, in fairness to all, is extended to all Primary Members, such that the Primary Members are specifically requested not to violate this policy by bringing as guests of the Primary Member any person employed by a non-exhibiting/non-sponsoring Associate Member or any other business without the express written approval of the Associate Council.

COVID-19 HEALTH AND SAFETY GUIDELINES
  1. Any individual experiencing symptoms associated with COVID-19 such as fever, cough or shortness of breath, are asked to remain home.
  2. Any individual exposed to a person with a confirmed case of COVID-19 within the last 14 days, is advised to stay home
  3. Please social distance at all possible opportunities 
  4. Masks are required (as of today); however, should the mask mandate be lifted, we still strongly encourage you to wear a mask inside the facility where social distancing is not possible.

Specifically relating to the global COVID-19 pandemic, Attendee acknowledges the highly contagious nature of COVID-19 and voluntarily assumes the risk of exposure or infection by voluntarily attending and exhibiting at the Tradeshow, and that such exposure or infection may result in personal injury, illness, disability, and/or death to Vendor.  Attendee understands that the risk of becoming exposed to or infected by COVID-19 at the Tradeshow, or while traveling to or from the Tradeshow, may result from the actions, omissions, or negligence of others who may attend the Tradeshow or their families, colleagues, or other with whom they may have contact.  Accordingly, Attendee understands and agrees that this release includes any claims arising out of, relating to, or based on the actions, omissions, or negligence of the Greater Cincinnati Northern Kentucky Apartment Association, and each of their employees, agents, and representatives, whether a COVID-19 infection occurs before, during, or after participation in the Tradeshow.  
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In addition to all other rules and regulations relating to the Attedee's attendance at the Tradeshow, Attendee agrees to comply with All COVID-related procedures that may be implemented by the Greater Cincinnati Northern Kentucky Apartment Association and Sharonville Convention Center, including, but not limited to, testing, mask-wearing and social distancing requirements and restrictions on certain activities that carry higher COVID-related risk, in order to protect as much as possible the health and safety of all Tradeshow participants.  Failure to comply may result in the Attendee's exclusion from the Tradeshow.